The National Institute for Reproductive Health (NIRH) and NARAL Pro-Choice New York are related, not-for-profit organizations working at the state and local level in New York and across the country to promote reproductive rights and expand access to reproductive health care through bold advocacy, creative education campaigns, and high-impact partnerships. NIRH is an innovative policy, communications, and education organization that partners with state and local leaders to design and implement campaigns focused on guaranteeing every woman the right to make decisions about their reproductive health and lives and access to the services and information necessary to fully exercise those rights. NARAL Pro-Choice New York is the leading pro-choice political and advocacy organization working toward these goals in New York State. The President heads both of these dynamic, pro-choice organizations.
Reporting directly to the President, the Executive Assistant will play an integral role in ensuring the effectiveness and productivity of the President by providing outstanding executive support and managing the overall administration of the President. The candidate will be expected to complete a range of administrative tasks and small projects for the President including:
Coordinating and providing logistical support for internal and external communications and meetings
Overseeing general office management responsibilities of the Office of the President
S/he will represent the organizations and the President in daily interactions with external and internal constituents and must operate on many levels with efficiency, enthusiasm and professionalism
Provide administrative support to the President, including directing incoming calls and visitors, scheduling meetings and conference calls, managing the President's calendar, arranging travel, managing and prioritizing phone messages, correspondence and email
Assume a proactive role in increasing the productivity, efficiency and organization of the Office of the President so that her time can stay focused on accomplishing the organization's highest priorities
Draft and manage the President's internal and external communications
Coordinate carefully the Presidentís meetings and interactions with key constituencies through other departments (e.g., partner organizations through Policy & Strategic Partnerships; major donors through Development; elected officials through Political and Government Affairs; reporters through Communications)
Manage all logistics for staff meetings, board meetings, events, including researching and preparing briefing information in advance and organizing schedules of multiple participants
Track the timelines of various projects to ensure that deadlines are met and goals accomplished
Manage and process Presidentís expense and reimbursement reports
Order lunch, make reservations, assist in other errands as required
Provide additional administrative support as required
Minimum 3 years' experience working as an Executive Assistant to senior corporate/non-for-profit leaders, with demonstrated expertise in anticipating and fulfilling the needs and priorities of a senior executive
Bachelor's degree preferred
Outstanding time management skills, with proven ability to multi-task, accomplishing numerous tasks and changing priorities in an effective and timely manner; demonstrated ability to execute on short-term, deadline-driven tasks daily, as well as important, long-term projects requiring collaboration with internal staff and external constituencies
Comfortable with new technology and troubleshooting equipment, as needed (e.g. audio/visual and conference call equipment, etc.)
Sound judgment, maturity, and the ability to handle sensitive and confidential information with discretion
A strong work ethic and positive attitude, with a willingness to be flexible and do whatever it takes to get the job done
Superb interpersonal, written, and verbal communication skills
Willingness and ability to maintain work hours that match the President's calendar and commitments
High level of proficiency in Excel, Microsoft Word, PowerPoint and Outlook required
Familiarity with database systems (e.g., Raiserís Edge) for accessing, updating and tracking interactions with Presidentís key contacts
Salary will be commensurate with background and experience. NPCNY/NIRH offers an excellent benefit package.
Email a cover letter, resume and salary requirements to email@example.com with "Executive AssistantĒ in the subject line. Alternately, you may mail your application package to Director of Human Resources, NPCNY/NIRH, 470 Park Avenue South Ė 7th Floor, New York, NY 10016. Applications will be reviewed on a rolling basis.
NPCNY/NIRH is an equal opportunity employer and encourages women, people of color, person with disabilities and LGBTQ individuals to apply.
HOURS: Monday through Friday 9:00am-5:00pm, applicants interested in a part time commitment are also encouraged to apply. Preference will be given to applicants with availability on Tuesdays.
COMPENSATION: This position is currently a volunteer, unpaid internship. We will help secure academic credit if applicable.
SUMMARY: The Teen Outreach Reproductive CHallenge, known as TORCH®, is a nationally recognized program that combines peer sexual and reproductive health education and leadership training for New York City teens. TORCH Peer Leaders build their self-esteem, develop leadership skills, and learn to make responsible choices. Then they share their knowledge with other teens by facilitating workshops around New York City.
The Summer Leadership Institute (SLI) is a 4-6 week summer program that brings TORCH Peer Leaders together for intensive sexuality education and leadership training.
PRIMARY RESPONSIBILITIES: Interns provide hands-on assistance to a diverse and dynamic group of high school students from all five boroughs of New York City who are involved in this nationally recognized program.
Plan and implement daily activities for the TORCH Summer Leadership Institute.
Help develop and organize resource materials for Peer Leaders.
Assist with program evaluation efforts.
Track outreach efforts and their results.
Mentor TORCH peer leadership positions.
Work as a part of the TORCH team.
Travel to workshop locations to observe Peer Leader workshops.
Assist TORCH Program staff with other tasks as necessary.
Educational and program planning experience.
Experience working with teens.
Strong personal commitment to youth development and sexual and reproductive health/rights/justice issues.
Knowledge of sexual and reproductive health/adolescent sexuality.
An understanding and enjoyment of working directly with a diverse group of teens.
Ability to work well with a small team of staff and interns
Research and computer skills, e.g. Microsoft Word, Excel, Power Point, and data entry.
Time, organizational and management skills.
Graduate students encouraged to apply.
This is a great opportunity for aspiring educators, social workers, and counselors.
TO APPLY: Please email a resume and cover letter to firstname.lastname@example.org. Please indicate the position you are applying for. People of color, people with disabilities, and LGBT candidates are strongly encouraged to apply. Men in particular are encouraged to apply. If applying for more than one internship, please list your first choice. Applications will be considered on a rolling basis.